Invoices

Overview

Invoices are generated automatically after a purchase is completed. Each invoice includes the item name and ID, quantity, price, postage method and cost, delivery address, and the invoice total. Both buyers and sellers can view and print invoices from their Members Area.

Administrators can customise the appearance and content of invoices — including the logo, address, header, footer, and totals format — from the admin panel at Settings → Users → Site Invoices Settings. A separate setting under Settings → Sales → Sale Invoices Settings controls whether buyers and sellers can mark invoices as deleted.

Invoice View

Buyers view their invoices at Buying → Purchases. Each invoice shows:

Invoice number and date — a unique reference and the date the sale was created
Seller name — with a link to the seller’s profile and reputation score
Item details — the item name (linked to the listing), quantity, unit price, and subtotal
Postage — the shipping method, carrier, and postage cost
Delivery address — the buyer’s shipping address for this order
Total — the combined item and postage cost

The action buttons at the top of each invoice give quick access to:

View & Print Invoice — opens a printer-friendly version of the invoice
Message Board — opens the messaging thread between buyer and seller for this transaction
Leave Feedback — submit a reputation rating for the transaction

Seller — Custom Invoice Content

PHP Pro Bid — Seller account settings showing Sales Invoices Custom Content field

Sellers can add custom text to their sale invoices. This field is found at My Account → Account Settings, under the Additional Information section.

Use this field to include payment instructions, return policies, thank-you messages, or any other information you want buyers to see on every invoice from your store. The content appears on all invoices generated for your sales. Leave it empty if you don’t need custom content.

Admin — Invoice Totals Format

Controls how the totals section is displayed on invoices. Found at Settings → Users → Site Invoices Settings.

Default (Multiple Rows) — breaks the total into separate lines for subtotal, postage, tax, and grand total
Alternate (Single Row) — displays the total as a single combined amount

Admin — Invoice Logo

Upload a custom logo that appears at the top of all site invoices. If left empty, the site logo is used by default.

Admin — Invoice Address

Enter the business address that appears on all site invoices. This is typically your company’s registered address, including street, city, postcode, and country.

Admin — Invoice Header

Add a custom HTML header that appears at the top of every site invoice, below the logo. Use the rich text editor to format the content — this is useful for adding registration numbers, VAT details, legal disclaimers, or branding elements.

PHP Pro Bid — Admin Invoice Footer rich text editor for adding custom HTML footer content

Add a custom HTML footer that appears at the bottom of every site invoice. Common uses include terms and conditions, refund policies, payment deadlines, or contact details for your support team.

Admin — Sale Invoices Deletion

PHP Pro Bid — Admin Enable Sale Invoices Deletion checkbox setting

Found at Settings → Sales → Sale Invoices Settings. When enabled, buyers and sellers can mark sale invoices as deleted from their Members Area. This hides the invoice from their view but does not permanently remove it — only administrators can delete invoices from the database.

Admin — Phone Numbers on Invoices

PHP Pro Bid admin — User Phone Numbers Display setting with Enable Feature checkbox

Found at Settings → Sales → User Phone Numbers Display. When enabled, users’ phone numbers are included on invoices when displaying their full addresses.